Koda Staff Privacy Policy
Last Updated: 11/09/2025
Koda Staff ("we," "us," "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.kodastaff.com/ (the "Site") or use our recruitment and staffing services (the "Services").
Please read this policy carefully. If you do not agree with the terms, please do not access the Site or use our Services.
1. Information We Collect
We may collect information about you in a variety of ways.
Personal Data You Provide: We collect personal data you voluntarily provide to us when you express an interest in our services, apply for a job, create a profile, or contact us. This may include:
For Job Seekers/Candidates: Name, email address, phone number, resume/CV, work history, education history, skills, salary expectations, work eligibility, and any other information you include in your application.
For Clients/Employers: Name, company name, email address, phone number, job descriptions, and company information.
Automatically Collected Data: When you visit our Site, we automatically collect certain information about your device and usage, including your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. This data is primarily collected through cookies and similar technologies (see our Cookie Policy below).
Data from Third Parties: We may receive information about you from third parties, such as LinkedIn, other job boards, background check providers (with your consent), and references you provide.
2. Use of Your Information
- We use the information we collect to:
- Provide, operate, and maintain our Services.
Match candidates with potential job opportunities. - Communicate with you, including sending job alerts and company updates (you can opt-out at any time).
- Manage your account and profile.
- Improve our Site and Services.
- Comply with legal obligations and protect our legal rights.
3. Legal Basis for Processing (GDPR)
If you are from the European Economic Area (EEA), our legal basis for processing your personal information is:
- Your consent (e.g., for marketing communications).
- The performance of a contract (e.g., providing staffing services to you or a client).
- Our legitimate interests, which are not overridden by your rights (e.g., improving our services, fraud prevention).
- Compliance with the law.
4. Disclosure of Your Information
We may share your information with:
- Clients: To present you as a candidate for job opportunities.
- Service Providers: Third parties who provide services on our behalf (e.g., IT hosting, background checks, analytics).
- Legal Obligations: If required to do so by law or in response to valid requests by public authorities.
- Business Transfers: In connection with a merger, sale, or acquisition of all or a portion of our business.
We do not sell your personal data to third parties.
5. Data Retention
We will retain your personal information only for as long as is necessary for the purposes set out in this policy, including to provide you with services and to comply with legal obligations.
6. Your Data Protection Rights
Depending on your location, you may have the right to:
- Access and receive a copy of your personal data.
- Rectify inaccurate or incomplete data we hold about you.
- Request the erasure of your personal data.
- Restrict or object to our processing of your personal data.
- Data portability.
- Withdraw your consent at any time.
To exercise these rights, please contact us at info@kodastaff.com
7. Security of Your Information
We use administrative, technical, and physical security measures to help protect your personal information. However, no electronic transmission over the internet is 100% secure.
8. Changes to This Privacy Policy
We may update this policy from time to time. The updated version will be indicated by a new "Last Updated" date.
9. Contact Us
If you have questions or comments about this Privacy Policy, please contact us at:
Email: info@kodastaff.com
Address: 66 Wilton Rd, Pimlico, London SW1V 1DE